Preaching Excellence Program 2018

Guidelines

The 2018 PEP conference will be held at the Roslyn Episcopal Conference and Retreat Center in Richmond, Virginia, begins on Monday, May 28 at 10:00 AM. We conclude on Friday afternoon, June 1 at 2:30 PM. Since its inception 31 years ago, PEP has welcomed more than 1,600 seminarians who have gone on to become bishops, priests and deacons in the Episcopal Church. The conference is a rich mixture of worship and prayer, plenary sessions, preaching groups, workshops, and fellowship and leisure. 

Participants are nominated by their seminaries' homiletic professors and/or Dean. Traditionally the request for nominations has emphasized that nominees should be full time Master of Divinity students, postulants in their diocese and have taken an introductory course in preaching. The request also indicates that the school should nominate its most promising preachers. 

During the 2018 session of PEP, participants will have the opportunity to be guided by homiletic experts and educators as well as clergy renowned for their talent and skills in crafting engaging sermons. This will include from London, The Reverend Samuel Wells, Ph.D, Vicar of St Martins in the Fields; The Rt. Reverend Robert C. Wright of the Diocese of Atlanta, GA; The Reverend Gary Jones,Ph.D., Rector St Stephen of Richmond, VA; The Reverend Nikki Mathis, Associate Rector of St. Peter's, Rome, GA; The Reverend Micah Jackson, Ph.D., Professor in homiletics at The Seminary of the Southwest, Austin, TX;  and The Reverend Lisa Cressman, PhD, Founder of Backstory Preaching.

The participants will be asked to provide a sermon for affirmative review; and, will work on fine-tuning the sermon during the break-out work sessions.  

The sermon should be provided after the registration is submitted to preachingfoundation@gmail.com. The due date is April 15, 2018.  As a 2018 PEP participant we encourage you to submit a sermon for possible publication in the annual EPF sermon book. The sermon book is distributed to bishops of The Episcopal Church, seminary deans/presidents, seminary libraries, cathedral deans, PEP participants, faculty and guests and to our donors. Please note submitting a sermon does not guarantee publication. 

Participants are required to register and pay fees online as soon as they receive notification of their acceptance. Registration will be closed on March 15. ("PEP 2018 Registration"). Travel plans are arranged by the Episcopal Preaching Foundation and Guidelines for Student Travel are listed below. Nominees who do not register and pay fees by March 15th will forfeit their invitation unless there are extenuating circumstances. Anyone who has special circumstances and needs to make their own travel plans MUST CONTACT EPF before doing so, or forfeit any travel payment by EPF. 

The PEP I registration fee is $300. Each seminarian contributes $100 towards the total.  We ask that you contact your Diocese to advise them of your nomination as The Episcopal Preaching Foundation will bill your seminary and your diocese each $100 to arrive at the $300 total.  All Registration Fees are Non-Refundable.

The Foundation pays the balance of the costs for attendance at the conference which is approximately $1,500 per person, This includes travel to and from the Roslyn Center, Richmond, VA.  

 

2018 Preconference Timeline

                       Feb 15, 2018       Nominations made and nominees contacted.

                      March 15, 2018  Deadline for seminarians register, including $100 contribution.

                       March 30, 2018  or upon completion of registration and payment, participants need to contact EPF to complete                                                               travel arrangements, and, special dietary or other needs by Email or phone: +1 973-376- 6014.   

                      April 15, 2018     Sermons no more than 2,000 words are due, send to preachingfoundation@gmail.com.

                       April - May 2018  Pre-conference information will be provided to PEP faculty and participants.

Student Travel

The Episcopal Preaching Foundation will be responsible for travel arrangements. If you chose to make your own bookings or do not follow the guidelines, EPF will not be responsible for any travel payments to you. Please review the travel options listed here.

Contact the EPF for advance booking and work with the EPF representative to complete your travel arrangements at least eight weeks prior to the start of PEP (this deadline is Friday, March 30th).

EPF is not responsible for meals or snacks during travel, nor transport to/from your home to the airport or airport parking. If you have any questions or a special circumstance that requires consideration, please contact EPF by Email or call 973-376-6014.

 

Air or Train Travel

Whenever possible, the least expensive flight or train ticket will be booked.   EPF will book your airfare or train fare from your home or seminary, returning to same place. If you request an alternate pick up or drop off point, EPF will only be responsible for the airfare or train fare amount that it would have cost had you traveled to and from either your home or seminary. Travel from anywhere other than the USA will be booked for a value of up to $600. A changed fee MUST be approved. The cost of checked luggage is your responsibility.

 Driving

If you chose to drive your own vehicle, we encourage to be accompanied by another conference attendee. Mileage will be reimbursed according to the 2018 IRS guidelines for business travel in the amount of $0.54.5/mil. The expense of gas is included in the IRS mileage reimbursement. If your actual mileage cost exceeds the cost of a standard advance airfare or train fare ticket amount from your home or seminary that is the amount that will be reimbursed, not actual miles driven.  Your expected mileage and your passenger(s) should be identified and this information given to EPF for approval (by March 31, 2018).

Ground Transportation

Arrival at Airport.

All transfers from an airport to the conference center will be by pre-arranged shuttle buses.  You will be provided with directions to a designated meeting area (PEP signs will be posted) in the airport, An EPF representative will be waiting to direct you to the shuttle bus. You must arrive at the airport before the last shuttle bus departs for the conference center, unless you encounter an unforeseen delay. Please contact the emergency number you will be given for directions.

Individually arranged transfers such as taxis or car rentals will not be reimbursed.  

 Departure to Airport.

Shuttle buses will be scheduled to transport you from the conference center to the airport on Thursday, June 7th. A shuttle bus schedule will be posted with your boarding assignment based on the time of your departure.

Arrival and Departure at the Train Station.

Transportation to and from the train is usually done by car with a representative driving you. Check with EPF  to confirm the time and method of transportation.  

 Expense Reimbursements

Please remember that the EPF is a non-profit organization and needs to be fiscally responsible at all times.  We need your help to achieve this goal. Expense reimbursements are made after the successful completion of the program. Reimbursement will be made for such items as approved emergency transportation and mileage as described above.

Check with EPF to avoid any confusion regarding expense coverage. Original copies of expense reports and receipts send in and postmarked no later than Friday, June 8th.  No reimbursements will be made if received after that date.